Overview
We are looking for an experienced Accounting/Bookkeeping Assistant to support a growing cleaning and janitorial services company based in Canada.
We are looking for the following specific requirements
- At least 3+ years of proven experience as an Accounting/Bookkeeping Assistant providing end-to-end accounting and bookkeeping support.
- Previous experience with Canadian payroll systems and Canadian employment standards.
- Experience using Xero or similar accounting software.
- Strong understanding of bookkeeping, accounts payable, accounts receivable, payroll, and bank reconciliations.
- Proficient in Google Workspace and Microsoft Office Suite, particularly Excel.
- Ability to communicate professionally in English, both written and verbal.
- Comfortable working remotely and collaborating with distributed teams.
- Available to work full-time (40 hours per week) following the MST schedule.
- Diploma or degree in Accounting, Bookkeeping, Finance, or a related field is preferred but not mandatory.
Your responsibilities will include (but are not limited to):
- Maintain accurate bookkeeping records using Xero or similar accounting software.
- Record and reconcile daily financial transactions, including invoices, receipts, and payments.
- Perform monthly bank and credit card reconciliations.
- Maintain and organize the company’s chart of accounts.
- Prepare, review, and process customer invoices.
- Monitor accounts receivable and follow up on outstanding payments.
- Process vendor bills and schedule payments accurately.
- Maintain customer and vendor records.
- Prepare and enter payroll data for employees and subcontractors.
- Verify timesheets, deductions, and payroll information.
- Coordinate with payroll providers to ensure timely payroll processing.
- Assist in preparing monthly financial reports and variance analyses.
- Support year-end financial reporting with external accountants.
- Maintain organized digital financial records and documentation.
- Help ensure compliance with tax, labor, and business regulations.
- Assist in implementing and maintaining internal financial controls and accounting procedures.
This Position Is Perfect For You If You Are…
- Execution focused rather than purely creative
- Data driven and KPI oriented
- Comfortable working directly with the founder
- Structured and disciplined in campaign management