We are looking for the following specific requirements
- Proven experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, or in a similar support role
- Strong proficiency in Google Sheets and/or Microsoft Excel
- Excellent organizational and time management skills
- Strong attention to detail and high level of accuracy
- Comfortable handling numbers, tracking systems, reports, and records management
- Experience with basic bookkeeping, expense tracking, and financial documentation
- Excellent written and verbal English communication skills
- Ability to work independently with minimal supervision
- Strong follow-up skills and accountability mindset
- Ability to manage multiple priorities in a fast-paced environment
- Experience maintaining spreadsheets, trackers, and organized digital filing systems
- Ability to handle email management, inbox organization, and follow-up communications professionally
- Capacity and commitment to work 40+ hours per week following CET timezone requirements
- Reliable internet connection and dedicated remote work setup
Your responsibilities will include (but are not limited to):
Executive & Administrative Support
- Manage and organize executive checklists, trackers, and operational spreadsheets
- Maintain organized digital filing systems according to dates and categories
- Handle email management, including monitoring inboxes, organizing messages, drafting responses, and follow-ups
- Conduct calls and follow-up communications with sponsors, partners, and stakeholders
- Track outstanding action items and ensure timely completion
- Maintain accurate records and documentation
Event Coordination & Sponsorship Support
- Assist with event follow-ups and coordination activities
- Support sponsorship onboarding processes
- Prepare and manage sponsorship travel checklists and coordination requirements
- Track deadlines, confirmations, and event-related deliverables
- Ensure proper documentation and monitoring of sponsorship requirements
Financial Tracking & Bookkeeping Support
- Monitor and record receipts, expenses, and financial documentation
- Track corporate expenses and outstanding financial items
- Maintain spreadsheet-based expense tracking systems
- Assist with basic bookkeeping and financial recording
- Ensure proper organization and filing of financial records by date
- Keep accurate logs and trackers for operational and financial reporting
Spreadsheet & Tracking Management
- Create, maintain, and update spreadsheets regularly
- Monitor data accuracy and consistency across trackers
- Organize operational, event, and financial data efficiently
- Generate organized reports and summaries when needed
- Ensure all trackers are updated in real-time and properly maintained